Careers

Here at Trackwise we value being able to conduct interviews with potential employees to a high standard. In order for us to achieve this we collect and process applicant personal data relating to their job application. Trackwise is committed to being transparent about how we both collect, store and use this data.

What information do we collect?

We collect a range of your personal information. This includes:

• your name, address and contact details, including email address and telephone number as provided on your CV or application form.
• details of your qualifications, skills, experience and employment history in which you may have listed on your CV or application form.
• information about your current level of remuneration, including benefit entitlements;
• whether or not you have a disability for which we need to make reasonable adjustments during our recruitment process; and
• information about your entitlement to work in the UK.
• Your personal information can be collected in a variety of ways. This includes information in which you have provided on your application form, CV and resume. This can also include the information which is detailed on your right to work documentation and information in which you disclose to us in your interview.

This Data will be stored in our HR Drive, which only the HR Department and Management have access to as well as any emails in which you may send to us during the recruitment stage.

Why is my personal data being processed?

There are a variety of reasons for why your personal data is being processed. This includes:

Our legal obligations such as checking your right to work in the UK before your employment starts with us.

In addition, we also have a legitimate interest in processing your personal data during our recruitment process as we have to keep records of the process to allow us to manage our recruitment process and access your suitability for employment with the company.

We also need to process data from job applicants to allow us to respond to and defend against any legal claims.

In the event your application is unsuccessful, we will keep your personal data on file for six months in case there are any future employment opportunities for which we feel your skill set is suited. We will ask consent from yourself to keep your personal data for longer than this and you are free to withdraw your consent at any time.

Who has access to my data?

For recruitment purposes your information may be shared internally, this includes members of HR and the recruitment team, interviewers who are involved in the recruitment process and managers in the department of the business in which your application is for.

Please be ensured we will not share your data with any third parties, unless your application for employment with the company is successful and we make you an offer of employment. Once we have reached this stage we will share the data in which you have provided with any former employers in which we are required to obtain references from, in addition we will share this information with any employment background check providers in which we are required to obtain any necessary background checks.

How is my data protected?

Here at Trackwise, we take the security of data very seriously. We have a variety of internal processes and policies in which employees have to follow to help us ensure that your data is not lost, destroyed, misused or disclosed and is also not accessed except by our employees in which is required for the performance of their duties such as HR.

For how long is my data kept?

In the event in which your application for employment with Trackwise is unsuccessful, we will hold your data in which you have provided on file for 6 months after the end of our recruitment process. If you have agreed to allow us to keep your personal data on file, we will be holding your data on file for another 6 months for consideration for any future employment opportunities in which may arise.

At the end of that period, or once you have withdrawn consent for us to hold this information your data will be deleted or destroyed.

If your application for employment is successful, personal data gathered during the recruitment process will be transferred to your Human Resources file (electronic and paper based) and retained during your employment. The periods for which your data will be held will be provided to you in a new privacy notice.

Your rights

As a data subject, you have a number of rights. You can:

• access and obtain a copy of your data on request;
• require the organisation to change incorrect or incomplete data;
• require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
• object to the processing of your data where we are relying on its legitimate interests as the legal ground for processing.